Office Coordinator

Main Purpose:

The successful applicant will be responsible for the smooth running of our Istanbul office consisting of 7 employees.

This role is for someone keen to take on a varied and interesting role within a fast moving and dynamic company. It is important to note that the role requires a hands-on, flexible approach.

Knowledge Skills and Abilities, Key Responsibilities:

- Fluent in Turkish and English

- At least 3 years of relevant working experience in an assistant or administration role

- strong knowledge of MS Office Suite and online resources essential

Key Responsibilities

Responsibilities include but are not limited to:

- Book travel arrangements, organise car hires, hotels etc according to company policy.

- Responsible for welcoming visitors

- Assist with arrangements required for visitors in and outside of the office.

- Assist office staff with office/stationary/printing etc.

- Organise meetings, lunches, events etc with local and foreign counterparties.

- Manage office supplies.

- Manage and organise calendar for office management, supporting and facilitating required communication via email, phone etc.

Competencies

- Plans and aligns

- Communicates effectively

- Customer focus

- Being resilient

- Action - oriented

Key Relationships and Department Overview:

Key Relationships

- General Manager Turkey

- Turkey staff and staff in other offices worldwide

- external and internal visitors

- external suppliers and service providers

Reporting Structure

- Reporting directly to General Manager Turkey

Equal Opportunity Employer

We are an Equal Opportunity Employer and take pride in a diverse workforce. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, colour, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or handicap, disability, or any other legally protected status.