HR Officer (3 months temporary contract)
Vitol
Contract
On-site
Geneva Geneva Switzerland
Company Description
Vitol is a leader in the energy sector with a presence across the spectrum: from oil through to power, renewables and carbon. From 40 offices worldwide, we seek to add value across the energy supply chain, including deploying our scale and market understanding to help facilitate the energy transition. To date, we have committed over $2 billion of capital to renewable projects, and are identifying and developing low-carbon opportunities around the world.
Our people are our business. Talent is precious to us and we create an environment in which individuals can reach their full potential, unhindered by hierarchy. Our team comprises more than 65 nationalities and we are committed to developing and sustaining a diverse work force. Learn more about us here.
Job Description
We are looking for a talented and dynamic HR Officer to join our HR department, managing an international and multicultural population of about 300 collaborators. The initial employment period will be 3 months, potentially extendable.
You will be responsible for the following HR activities:
Maintain the HR database up to date and ensure accuracy in the HR system
Manage employees’ administrative records and ensure employees’ files are complete (ID documentation, contracts, amendments, etc)
Serve as a point of contact, ensuring smooth communication with employees and timely resolution of their queries
Support onboarding and offboarding processes – preparation and filing of administrative documents and forms, profile creation, HR database entries, etc
Monitor and coordinate employees’ absences (holidays, sickness, etc)
Manage and follow up on work permit requests (EU and non-EU)
Manage family, maternity & paternity, military allowances requests as well as AVS registrations and exits
Assist in the recruitment processes when required (drafting and publishing job offers, initial screening CVs and scheduling job interviews)
Process HR invoices with accounting team
Manage and coordinate schedules for the HR department, including
Qualifications
Immediately available
Swiss HR Assistant Certificate « Certificat d'assistant-e en gestion du personnel » is a plus
5 years’ experience in a similar position
English and French fluent
Proven ability to work in a team as well as autonomously
Vitol is a leader in the energy sector with a presence across the spectrum: from oil through to power, renewables and carbon. From 40 offices worldwide, we seek to add value across the energy supply chain, including deploying our scale and market understanding to help facilitate the energy transition. To date, we have committed over $2 billion of capital to renewable projects, and are identifying and developing low-carbon opportunities around the world.
Our people are our business. Talent is precious to us and we create an environment in which individuals can reach their full potential, unhindered by hierarchy. Our team comprises more than 65 nationalities and we are committed to developing and sustaining a diverse work force. Learn more about us here.
Job Description
We are looking for a talented and dynamic HR Officer to join our HR department, managing an international and multicultural population of about 300 collaborators. The initial employment period will be 3 months, potentially extendable.
You will be responsible for the following HR activities:
Maintain the HR database up to date and ensure accuracy in the HR system
Manage employees’ administrative records and ensure employees’ files are complete (ID documentation, contracts, amendments, etc)
Serve as a point of contact, ensuring smooth communication with employees and timely resolution of their queries
Support onboarding and offboarding processes – preparation and filing of administrative documents and forms, profile creation, HR database entries, etc
Monitor and coordinate employees’ absences (holidays, sickness, etc)
Manage and follow up on work permit requests (EU and non-EU)
Manage family, maternity & paternity, military allowances requests as well as AVS registrations and exits
Assist in the recruitment processes when required (drafting and publishing job offers, initial screening CVs and scheduling job interviews)
Process HR invoices with accounting team
Manage and coordinate schedules for the HR department, including
Qualifications
Immediately available
Swiss HR Assistant Certificate « Certificat d'assistant-e en gestion du personnel » is a plus
5 years’ experience in a similar position
English and French fluent
Proven ability to work in a team as well as autonomously